How we work

We start with how the work runs. Then we deliver what it needs.

We start with the operation: who does what, where it waits, what it costs. Then we choose the answer.

Start with a processStart with an idea

Follow. Decide. Deliver.

  • Spreadsheets
  • Inbox
  • WhatsApp
  • Paper forms
  • Finance system
  • Phone calls

Prodro

Why does paying a supplier take seven steps?CJO Accountancy

Following the work

  1. Followed seven steps, invoice in to supplier paid
  2. Found all keyed twice, approvals every Friday
  3. Decided keep two, automate three, redesign two
  4. Delivered the same job in two steps

LookRedesignRun

Seven steps became two.

Invoice received to supplier paid

Before7 steps
After2 steps
Logged twice, by handGone
Chasing the approverGone
  • Tracking spreadsheet
  • Finance system
  • Approvals
Read the CJO story

Whatever the work needs.

  1. 01

    Redesign the process

    Fewer hands, fewer approvals, one record.

    As at CJO Accountancy
  2. 02

    Automate with AI

    The reading, the chasing, the first draft. A person checks what matters.

    As designed for Propslio
  3. 03

    Build what is missing

    Designed, built, then run by our team.

    As with Grantary

Most engagements use more than one. The skill is knowing which, in what order.

The same method. Two sizes of answer.

A processCJO Accountancy

Why does paying a supplier take seven steps?

Before

Review and approveLogged on a spreadsheetRe-keyed into financePrinted for approvalChased every FridayTyped back into the ledgerConfirm payment

After

Review and approveConfirm payment

Seven steps became two. The rest was automated or removed.

“Prodro helped us take a fresh look at how we run the business, simplifying processes and identifying where automation and AI could remove repetitive work and make us more efficient.”Olivia Hill, Director, CJO Accountancy

An ideaIntergenerational Music Making

How do we manage grant funding without the administration?

Before

FundingDeliveryExpenditureOutcomesNothing on the market fits

After

Grantary: all four in one place, with AI cutting the administration

One product, built and live. Designed around the real funding journey.

“The team took time to understand the problem from both sides, then designed and built Grantary around the real funding journey.”Charlotte Miller, Director, Intergenerational Music Making

How we take a process apart.

  1. 01
    Find the frictionFollow one workflow from start to end: who touches it, where it waits, what it costs.
  2. 02
    Count the costHours, hand-offs, errors and delays. A number you can put against the fee.
  3. 03
    Redesign the workRemove what should not be there before adding anything.
  4. 04
    Fit the technologyA setting, a tool you already own, a connection, an automation, AI, or something new that we build.
  5. 05
    Prove it and keep itMeasure the result. Keep measuring it. Then fix the next thing.

The questions we ask of every step

  • Should this step exist?Stop it
  • Can fewer hands do it?Simplify it
  • Does a tool already do this?Use it
  • Can two systems talk?Connect them
  • Can a machine do the repeat work?Automate it, with AI
  • Does the answer exist yet?If not, we build it

Why what we build gets used.

We resell nothing and never charge by the hour, so we have no reason to recommend more than you need.

Grantary, Swiftmore and Provley each began as a problem we kept seeing. Our team runs them every day.

See our products
  • GrantaryLive
  • SwiftmoreLive
  • ProvleyLive

What you can expect.

  1. 01

    A director leads it

    From the first conversation to the last, with our team of engineers, designers and specialists delivering the work.

  2. 02

    A scope and a price

    Agreed before we start, and fixed once agreed. On a build, that means before each stage.

  3. 03

    Your words, not ours

    Recommendations in the language of your business: steps, hand-offs, days and pounds.

  4. 04

    A result you can measure

    And the option for us to keep measuring it.

Where would you like to start?

A process that takes too much work, or something to build. Either way it starts with one conversation.

Start with a processStart with an idea